Maintaining Financial Aid

The University of Northwestern Ohio must publish the standards for satisfactory academic progress that students must meet to be eligible to receive Title IV financial assistance. These programs include the Federal Pell Grant, the Federal Supplemental Educational Opportunity Grant, the Ohio College Opportunity Grant, the Federal Direct Student Loans, Federal Parent PLUS Loans, and Federal College Work-Study Funds.

The following policy for satisfactory academic progress is being provided to students in accordance with Federal law. Students are expected to assume the major responsibility for their own progress and to carefully review these guidelines to maintain these standards required for their own individual eligibility and aid continuation.

Students who receive Title IV financial aid must maintain satisfactory academic progress while attending the University of Northwestern Ohio in order to continue their financial aid assistance. Students must maintain a cumulative grade point average (g.p.a.) at or above the minimum standard described in the scale below. Students must also complete a cumulative minimum of 67% of their attempted coursework for the quarter or session. In addition, students must also graduate within 150% of the time required to complete their program.

Total Hours Attempted Minimum Cumulative GPA

Total Hours Attempted Minimum Cumulative GPA
1-15 1.5
16-30 1.6
31-45 1.7
46-60 1.8
61-75 1.9
76 or more 2.0

 

After each quarter and session, the Financial Aid Department will also review the students’ progress for those receiving Title IV (Federal), State, and University aid.  The review of a student’s SAP status is based on the entire academic record, even if the student did not receive financial aid for previous terms of enrollment. This includes all transfer credit hours being accepted by the University as well as noncredit and remedial courses. The SAP status is monitored after each term’s grades are posted.

Students who receive a final grade of A, B, C, D, or S for a course have successfully completed those credit hours. However, withdrawals from classes (including withdrawals and drops for nonpayment which occur after the financial aid census date, even if the class has not started), or a final grade of F, I, WS, or WU are not considered satisfactory and are therefore counted as hours attempted but not as hours completed. Transfer hours accepted by the University are considered to have been both attempted and completed and will be used in calculating the remaining terms of financial aid eligibility and the minimum hours to be completed. Noncredit remedial courses offered by the University have a credit hour value and grade assigned to determine enrollment status and are included in the calculation when determining the maximum time frame calculation for their program.

Students who receive grades of “incomplete” for one or more courses must make arrangements with their instructors to have this grade finalized. Students must contact their instructors within two weeks of returning to the University for the next quarter in the College of Business, College of Health Professions, and College of Occupational Professions and within the first week of the College of Applied Technologies (as required). Failure to make arrangements with the instructors or failure to correct the “incomplete” grade will change the grade to an F; the course must then be retaken. 

Students may repeat a previously passed course only once with the use of financial aid.  Each repeated class will count towards the attempted hours; however, only the course(s) being counted in the GPA calculation will be counted as completed hours for SAP.

Students who received Federal aid in that term will receive a notice from the Office of Financial Aid if they are not meeting the Satisfactory Academic Progress requirements.  Depending on the students’ progress, the students’ standing will be determined as follows:

  • Satisfactory Progress applies to students who successfully complete the required standards of grade point average, a completion rate of 67% or program expected completion within 150% of the program length for the quarter or session, and financial aid is continued.
  • Financial Aid Warning applies to students who fail to successfully complete the required attempted number of credit hours to meet the 67% completion rate percentage or who do not meet the required accumulative grade point average.  The  Financial  Aid  Office  will  notify  students  of  this status  relative to  financial  assistance.   Students in this category may continue to receive financial aid for the following quarter or session but must correct the deficiencies with their current Satisfactory Academic Progress status to meet the stated standards.
  • Financial Aid Probation applies to students who have failed to successfully complete the required attempted credit hours to meet the 67% completion rate percentage or who do not meet the required accumulative grade point average.  However, these students have successfully appealed to the Financial Aid Appeals Committee and have been granted approval to receive financial aid for one or more sessions or quarters, depending on their approved academic plan.  These students must agree to follow an academic plan prepared by the Student Success Department that, if followed, will put them back on track to be able to successfully complete their program.  If a student does not follow the academic plan, the student will become ineligible for financial aid.
  • Financial Aid Suspension applies to students who have failed to successfully complete the required attempted credit hours to meet the 67% completion rate percentage, have failed to achieve a grade point average equal to the stated standard, or has reached the program’s maximum completion time. The Financial Aid Office will notify students of immediate termination of their financial aid.

Maximum Time Frame

Students must progress through their program to graduate on time, and financial aid cannot be used beyond the maximum timeframe for a program.  On time graduation is considered as completing a program in 150% of the published program length. Students must not exceed 150% of the published length of the program measured in required credit hours for program completion.

Required credit hours for programs vary as the result of differing program lengths and will be calculated accordingly. Attempted credit hours include, at all grade levels: credit hours transferred, credit hours completed, withdrawn credit hours (including both pass and fail withdrawn credit hours), incomplete credit hours, repeated credit hours, remedial credit hours, and failed credit hours.  Attempted credit hours for all periods of enrollment are included, even for periods of enrollment students are not receiving Title IV Aid.

For students enrolled in more than one program, the most recently admitted program will be the established program used for the maximum time frame calculations. All attempted credit hours for both programs are used to determine progress, as well as any other attempted credit not applicable toward the program(s).  Also, students changing majors will have all previously attempted credit hours included in the program maximum time frame calculation.  As a result of dual program enrollment and/or change of major, students may reach their maximum time frame standard at an accelerated pace. 

Students who reach maximum timeframe or demonstrate an inability to mathematically complete their program within the 150% published program length become ineligible for Federal Student Aid.  Students who are receiving Federal aid and are approaching the maximum timeframe allowed to complete their program will be sent a notice that they are nearing the maximum limit. If the degree or certificate is not completed within the timeframe allowed, the students become ineligible for Federal financial aid.

Students who experience accelerated maximum time frame as the result of transferred credits, pursuit of a second degree/dual program enrollment, or change in program have the right to appeal.

Appeal of Financial Aid Suspension

Students who are suspended from further financial aid for failure to meet satisfactory academic progress have the right to an appeal. Students who wish to file for an appeal must notify the Financial Aid Appeals Committee within one week from the date they were notified of their suspension of financial aid.  Students who file for an appeal must notify the Financial Aid Appeals Committee by writing a college level letter.  Emails will not be accepted, unless the letter is sent as a word document attachment.  The appeal must describe circumstances explaining why satisfactory academic progress was not made and discuss actions that have been made or will be taken in order to meet satisfactory progress standards in the future.  Please include current contact information and the date of the appeal request.  Please attach any supporting documentation, as appeals submitted without documentation may not be considered.  An appeal should only be filed for the following reasons:  the student is injured, severely ill, has experienced the death of a family member, or other extenuating special circumstances that caused courses not to be completed successfully.  Appeal letters must be submitted by the fifth business day of the quarter or session in the current term to be considered for reinstatement of funds in the current term.  Appeal letters received after that date will be considered for future terms.

The Financial Aid Appeals Committee will review the appeal and determine whether the Financial Aid Suspension is justified. Students will be advised in writing and by email of the decision.  The following departments represent the Financial Aid Appeals Committee:  Financial Aid, the Registrar’s Office, the Business Office, and Student Success Department.

If appeals are approved, students will be placed on financial aid probation and will receive an additional quarter(s) or session(s) of financial aid during which they will be given an academic plan to follow that will improve their GPA and completion rate.  If the academic plan is followed, students will be able to meet SAP standards by a specific point in time.  Students must receive at least a 2.0 cumulative GPA (C average) or meet the minimum standard of the academic scale as well as complete the minimum standard of 67% of their attempted coursework to be removed from financial aid suspension.