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The Family Educational
Rights and Privacy Act (FERPA) affords students certain
rights with respect to their education records. These rights
are:
- The right to inspect and review the student’s
education records within 45 days of the day the
University receives a request for access. Students
should submit to the Office of the Registrar written
requests that identify the record(s) they wish
to inspect. The Registrar will make arrangements
for access and notify the student of the time and
place where the records may be inspected. If
the Office of the Registrar does not maintain the
records, the Registrar shall advise the student
of the correct official to whom the request shall
be addressed.
- The right to request the amendment of the
student’s education records that the student
believes is inaccurate or misleading. Students
may ask the University to amend a record that they
believe is inaccurate or misleading. They
should write the University official responsible
for the record, clearly identify the part of the
record they want changed, and specify why it is
inaccurate or misleading. If the University
decides not to amend the record as requested by
the student, the University will notify the student
of the decision and advise the student of his or
her right to a hearing regarding the request for
amendment. Additional information regarding
the hearing procedures will be provided to the
student when notified of the right to a hearing.
- The right to consent to disclosures of
personally identifiable information contained in
the student’s education records, except to
the extent that FERPA authorizes disclosure without
consent.* One exception, which permits
disclosure without consent, is disclosure to school
officials with legitimate educational interests. A
school official is defined as a person employed
by the University as an administrative, supervisory,
academic, or support staff position (including
law enforcement unit); a person or company with
whom the University has contracted (such as an
attorney, auditor, or agent); a person serving
on the Board of Trustees; or a person assisting
another school official in performing his or her
tasks. A school official has a legitimate
education interest if the official needs to review
an education record in order to fulfill his or
her professional responsibility.
- The
right to file a complaint with the U.S. Department
of Education concerning alleged failures by the
University to comply with the requirements of FERPA. The
name and address of the Office that administers FERPA
is:
Family Policy Compliance Office
U.S. Department of Education
400
Maryland Avenue, SE
Washington, DC 20202-4605
*The student can also request a FERPA Waiver for Release of Information,
granting specific individuals access to educational records, including
Financial Information and “Directory Information.”
FERPA designates certain information related to students as “Directory
Information” and gives the University the right to disclose
such information to anyone inquiring without having to ask students
for permission unless to students specifically request in writing
that ALL such information not be made public without their written
consent. The University shall release “Directory Information” unless
students specifically request in writing that it be withheld.
Please consider very carefully the consequences of any decisions
by you to withhold “Directory Information.” Should
you decide NOT to release “Directory Information,” any
future requests for such information from non-institutional persons
or organizations will be refused. Some of the effects of your
decision to withhold “Directory Information” will be friends
or relative trying to reach you and prospective employers inquiring
about you, etc., requests for information will be refused.
The University will honor your request to withhold “Directory
Information,” but cannot assume responsibility to contact you
for permission to release requested information. Regardless of
the effect upon you, the institution assumes no liability
for honoring your instructions that information be withheld.
DIRECTORY INFORMATION – The following information is specified
as “Directory Information”:
- Name
- College of Enrollment
- Major
- Address (local and home)
- Enrollment Status
- Degrees Earned
- Telephone Number (local and home)
- Dates of enrollment
- Grade Level (Jr./Senior)
- Email address
- Class schedule
- Honors and Awards received
- Participation in officially recognized activities
- Expected Date of Graduation
To download the Release of Student Information Form, click here.
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